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{安全管理人员培训课程PPT及备课讲义（管理体系篇十六}
文件控制程序
1 目的
为保持对公司环境和职业健康安全管理体系相关文件的控制，确保文件的充分性、有效性、规范性及适用性，特制定本程序。
2 适用范围
适用于与公司环境和职业健康安全管理体系运行有关的所有文件的控制。
3 职责
3.l 总经理负责《环境和职业健康安全管理管理手册》的批准发布。
3.2 管理者代表负责程序文件和公司级支持性文件的批准发布，负责组织、审核环境和职业健康安全管理体系文件的定期评审及更新。
3.3 技术安全处负责《环境和职业健康安全管理管理手册》的归口管理，负责环境和职业健康安全管理体系文件的编制、修订、整理及与环境和职业健康安全有关的法律法规和其他要求的搜集、归档。
3.4 各单位主管领导负责本单位制定的相关支持性文件的批准。
3.5 各单位负责本单位使用的与环境和职业健康安全相关文件的管理。
4 工作程序
4.1 文件的分类
a) 管理手册(包括形成文件的环境和职业健康安全管理方针、环境和职业健康安全管理目标和程序文件等)；
b) 支持性文件；
c) 与环境和职业健康安全管理体系有关的记录；
d) 外来文件(包括环境和职业健康安全方面的法律法规、标准、规范、条例和其他要求等)；
4.2 文件的编号与检索
4.2.1 文件编号方法
4.2.1.1 公司体系文件编号方法：
按Q／SC24／28（Z）XXX—2007，之标准模式要求执行，其中：
Q——代表企业标准
SC——代表XXX有限公司
24 ——代表环境标准
28 ——代表职业健康安全标准
（Z）XXX——代表顺序标注号，以该文件在目录中的顺序从小到大排列，支持文件以Z进行特殊标明。
例如：《文件控制程序》其编号为：Q／SC 24／28006—2007
《环境因素识别、评价与更新程序》其编号为：Q／SC 24001—2007
《危险源辨识、风险评价和风险控制程序》其编号为：Q／SC 28001—2007
支持性文件《安全生产责任制》其编号为：Q／SC 24／28Z001—2007
4.2.2 记录编号方法
4.2.2.1 管理手册中程序文件所附的记录编号方法为：
在记录表所属程序文件编号后按记录表排列顺序以阿拉伯数字表示，例如环境因素识别、评价与更新程序中第一个记录表为《环境因素调查表》，其编号是Q／SC 24001—01。
4.2.2.2 支持性文件记录表的编号方法为：
在记录表所属程序文件编号后按记录表排列顺序以阿拉伯数字表示。
4.2.3 各单位其他文件分类按公司（90）厂办字第003号《408厂公文处理实施办法》执行。
4.3 文件的编写、审核与批准
4.3.1 管理手册、支持性文件由技术安全处统一组织编写，管理手册由管理者代表审核，最高管理者批准发布；支持性文件由编制单位主管领导审核，管理者代表批准。
4.3.2 程序文件的版本状态在该文件每页的页眉外侧标注。
4.3.3 管理体系文件、支持性文件每12个月评审一次，。
4.4 文件的发放与使用管理
4.4.1 经批准后的管理手册，由技术安全处根据需要按单位发放。
4.4.2 文件发放时各单位要填写《文件发放/回收登记表》，由技术安全处保存发放记录。
4.4.3 公司范围内发放的文件应注明分发号并做好记录。
4.4.4 使用的文件严重破损并影响使用时，应办理更换手续，仍沿用原文件分发号，破损文件由技术安全处收回。
4.4.5 若文件丢失，原领取人应写丢失报告，申请补发，并由主管领导批准，完成审批手续后由技术安全处重新发放。
4.4.6 收到外来文件的部门，需识别其适用性，并控制分发以确保其有效。
4.4.7 各单位要将与环境和职业健康安全管理体系有关的外来文件填入本单位文件清单中，并进行管理。
4.5 文件清单的建立
为了对环境和职业健康安全管理体系文件进行控制，各单位应识别本单位有关环境和职业健康安全管理体系文件，填写《受控文件清单》。由技术安全处负责汇总公司体系文件，并填写公司《受控文件清单》。
4.6 文件的更改与评审
4.6.1 《环境和职业健康安全管理手册》的更改采用换页的方式。
4.6.2 支持性文件的版次方式表示该文件的版本状态。
4.6.3 体系文件需更改时，应由使用单位填写《文件更改申请单》，经管理者代表批准，由技术安全处组织修改。
4.6.4 程序文件、支持性文件更改后，技术安全处将更改后的内容发至文件使用单位，由使用单位负责换页，并将换下的废页及时销毁。
4.6.5 对作废文件需要保留的，应在文件的首页加盖作废章并分类存放，以防止误用。
4.6.6 当有关法律法规以及公司因组织结构、工艺流程等发生变化，可能导致环境／职业健康安全管理体系发生变化时，应对文件进行评审与更新，并经再次批准，以确保文件的充分性、适宜性、有效性。
4.7 文件的保存与销毁
4.7.1 文件应分类存放在干燥、通风、安全的地方。
4.7.2 作废文件加盖注明日期的“作废”印章，与有效文件隔离保存；没有保存价值的作废文件填写《文件销毁申请单》，经管理者代表批准按规定统一销毁。
5 相关文件
《记录控制程序》
6 记录
《文件发放/回收登记表》
《受控文件清单》
《文件更改申请单》
《文件销毁申请单》
自由空间 2011-9-13 5:44:00 | 阅读全文 | 回复(17) | 引用通告 | 编辑
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